G.O.Ms.No. 128 , Dated: 25/10/2019--GAD – Cabinet– Directions/ Assurances of Hon’ble Chief Minister -Issue of Government orders – Adherence to the time schedule - Orders - Issued.

GOVERNMENT OF ANDHRA PRADESH
ABSTRACT

GAD – Cabinet– Directions/ Assurances of Hon’ble Chief Minister -Issue of
Government orders – Adherence to the time schedule - Orders - Issued.
General Administration (Cabinet-II) Department
G.O.Ms.No. 128 , Dated: 25/10/2019
ORDER:-
It has been observed by Hon’ble Chief Minister that in many instances, even
after issuance of instructions by Chief Minister/ Chief Minister’s Office, Government
Orders are not being issued on time. The timely issuance of Government Orders is
central to the welfare of the people of Andhra Pradesh. Moreover, delay in taking
decision also reduces the effectiveness of the decision.
Therefore, to ensure the strict adherence to the time schedule in issue of
Government Orders, and keeping in view Section IV, Rule 20 of AP Business Rules,
2018, the following amendments in the AP Business Rules, 2018 are being made:
All files sent by Hon’ble Chief Minister/ Chief Minister’s Office through e-office
to all Special Chief Secretaries/ Principal Secretaries/ Secretaries to Government
shall be endorsed as one of the three following categories:
a. Out Today (Issue G.O./ Action taken on Same day)
b. Most Immediate (Issuance of G.O./ Intimation of Action Taken in Five
working days)
c. Immediate (Issuance of G.O./ Intimation of Action taken in 15 working
days)

1. The three categories of files shall be handled in the following manner:
i. Out Today (Issue G.O./ Action taken on Same day)
a. The timeline for issuance of G.O. for all the files endorsed by Hon’ble
Chief Minister/ Chief Minister’s Office as ‘Out today’ is T+1 day, i.e. the
timeline of 1 day for issuance of G.O. starts the day after the receipt of
the file by the concerned Secretary.

b. The action taken on the file shall be intimated by the Sponsoring
Secretary on the same day to Hon’ble Chief Minister/ Chief Minister’s
Office. Post facto approval may be taken from the competent authority
subsequent to issuance of the G.O.

ii. Most Immediate (Issuance of G.O./ Intimation of Action Taken in Five working
days)
a. The timeline for issuance of G.O. for all the files endorsed by Hon’ble
Chief Minister/ Chief Minister’s Office as ‘Most Immediate’ is T+5 working
days, i.e. the timeline of 5 working days for issuance of G.O. starts the
day after the receipt of the file by the concerned Secretary.
b. The Sponsoring Secretary may consult Finance Department, Law
Department or any other department in this regard. The Finance
Department and Law Department shall be given 2 days’ time to provide
response. Any other department shall be given 1 days’ time to provide
their response. If no response is received from any department(s)
(Finance Department/ Law Department/ Any other Department)
consulted, then the Sponsoring Secretary may take it as deemed
approval. The entire consultation process up to issuance of G.O. shall be
completed within the above stated timeline of T+5 working days.
c. The action taken on the file shall be intimated by the Sponsoring
Secretary within the timeline to Hon’ble Chief Minister/ Chief Minister’s
Office.

iii. Immediate (Issuance of G.O./Intimation of Action taken in 15 working days)
a. The timeline for issuance of G.O. for all the files endorsed by Hon’ble
Chief Minister/ Chief Minister’s Office as ‘Most Immediate’ is T+15 working
days, i.e. the timeline of 15 working days for issuance of G.O. starts the
day after the receipt of the file by the concerned Secretary.
b. The Sponsoring Secretary may consult Finance Department, Law
Department or any other department in this regard. The Finance
Department and Law Department shall be given 3 days’ time to provide
response. Any other department shall be given 2 days’ time to provide
their response. If no response is received from any department(s)
(Finance Department/ Law Department/ Any other Department)
consulted, then the Sponsoring Secretary may take it as deemed
approval. The entire consultation process up to issuance of G.O. shall be
completed within the timeline of T+15 working days.

c. The action taken on the file shall be intimated by the Sponsoring
Secretary within the timeline to Hon’ble Chief Minister/ Chief Minister’s
Office.

2. Procedure for handling non-compliance of timelines
a. In case of breach of the specified timelines for issuing Government Order,
Hon’ble Chief Minister may recall the file to examine the reasons for the
delay in issuance of Government Order and may direct Principal Secretary
(Political) to issue show cause notice to Concerned Special Chief Secretary/
Principal Secretary/ Secretary for taking necessary action.
b. Further, Hon’ble Chief Minister may authorize Principal Secretary (Political) or
any other Special Chief Secretary/ Principal Secretary/ Secretary to
Government to issue the G.O. For this, the authorized Special Chief
Secretary/Principal Secretary/Secretary to Government may convene a
meeting with the concerned Officers and issue the Government Order.

3. Instructions regarding Government Orders/ Memos issued where
approval is given by Minister/ Secretary
a. Several Government Orders are also issued where approval is given by
Ministers/ Secretaries. If the concerned Department feels that any specific
Government Order/Memo may attract the attention of Media, it may be sent
to the Chief Minister’s Office for perusal before issuing the Government
Order.
b. If the concerned Department does not receive any response from the Chief
Minister’s Office in five working days regarding the draft Government Order,
the orders in the said files shall be deemed to have been approved and
Government Order may be issued.

4. This G.O. comes into force with immediate effect.

(BY ORDER AND IN THE NAME OF THE GOVERNOR OF ANDHRA PRADESH)

PRAVEEN PRAKASH
PRL. SECRETARY TO GOVERNMENT (POLL.)

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