EXAMINATION SCHEDULE
DUTIES OF INVIGILATORS
1. The Invigilators shall report to the concerned O/o. Tahsildar / Mandal Parishad Development Officer as informed in the order and at the time communicated by District Collector two days prior to the date of examination to know their Examination Centre and then proceed to report to the Chief Superintendent at 02.00 p.m. on the day before the date of examination at the Examination Centre and receive training / instructions.
2. The Invigilators shall report to the Chief Superintendent at 7.00 A.M i.e., on the day of examination.
3. Assist the Chief Superintendent of the exam centre in checking the candidates and removing forbidden material, if any, before their entering into the exam Hall.
4. On the date of examination, the Chief Superintendent opens question paper bundles in the presence of all Hall Superintendents at 9.40 AM / 2.10 PM and handovers the question paper bundles to Hall Superintendents. The Hall Superintendents will, in turn, hand over to the invigilators at 9.50 AM / 2.20 PM. The invigilator opens the Question Paper bundles at 9.55 AM / 2.25 PM in the examination hall in the presence of candidates and then distributes according to the seating layout.
5. Invigilator will be responsible for distribution of OMR Answer Sheets at 09.45 A.M/02.15PM. (at the stroke of 1st Bell) and collection of unused Answer Sheets and unused Question Booklets by 10.15 A.M/02.45 PM
6. In case any candidate brings to the notice of the Invigilator that the Pre-printed OMR Answer Sheet is either spoilt or torn or not properly printed (other than candidate details) then the matter may be taken to the notice of the Chief Superintendent and get a Buffer OMR issued as replacement immediately.
7. MOST IMPORTANT:
i) Special attention should be paid in regard to shading of Question Paper Booklet Code on the OMR Answer Sheet.
ii) The Invigilators should pay special attention with regard to issue of buffer OMR answer sheets.
iii) Buffer sheets should only be issued if the original pre-printed OMR Answer Sheet is either spoilt or torn or not printed properly.
iv) Buffer OMR Answer Sheets should not be issued for wrong entries found in the details of the candidate. Such corrections can be made in the Nominal-Roll-cum-Attendance sheet.
v) Do not issue Buffer OMR Answer sheet for wrong distribution of booklet codes by the invigilator
or wrong shading of booklet code by the candidate.
vi) In case of wrong distribution or wrong shading, the Invigilator may report it to the Chief Superintendent in the following Proforma
viii) The Invigilators should be responsible
a. To check whether the particulars of the candidates are properly printed on the Pre-printed OMR Answer Sheet. Please check if the photograph on the nominal roll is that of the candidate.
b. To check whether the candidates have filled the particulars on the OMR Answer Sheets correctly
c. To tally the particulars of the candidates given on the Pre-printed OMR Answer Sheet and Nominal-Roll-cum-Attendance Sheet with Photographs and Signature. If any wrong entries are noted corrections are to be made in the Nominal-Roll-cum-Attendance sheet.
d. To take the signature of the candidates on the Nominal-Roll-cum-Attendance Sheet with Photographs and Signature and tally the same with Pre-printed Signature.
e. To ensure that the candidates have correctly mentioned and bubbled their question paper booklet code on the OMR answer sheet and Nominal-Roll-cum-Attendance sheet.
f. To collect used OMR answer sheet at 12.30PM/05.00 PM from candidates at the stroke of the closing bell
ix) The candidates are allowed to make bio-data corrections, if any in the nominal roll. The signature of the candidate shall be obtained against each such correction.
x) If the hall ticket is printed without photo/blurred photos/too small photo/photo without signature, the candidates should bring 3 passport size photos duly attested by a Gazetted Officer and hand over the same to the Invigilator in the examination Hall, failing which the candidate shall not be admitted for the examination.
xi) Attend to other specific duties if any communicated by District Collector / CEO, ZPP / Chief Superintendent from time to time. Instructions to Candidates –To be informed and announced by Invigilator
xii) The invigilator should inform/announce the following instructions to candidates:
a. Candidates are not allowed to carry any electronic devices such as Mobile / Cell Phones, Calculators, Tablets, I-Pad, Bluetooth, Pagers or any other device capable of interacting/Programming into the examination Centre. Any violation of the above leads to disqualification of candidature.
b. Candidates can carry a bottle of sanitizer, transparent hand gloves, face mask
c. Candidates should be advised to check the Answer sheet and read the instructions on it as well as on test booklet carefully.
d. Advise the candidates to use ONLY ball point pen (blue/black) to fill the required particulars and to write and encode their Test Booklet series (A or B or C or D) at appropriate places in the answer sheet. It must be made clear that failure to encode / wrong encoding of Test Booklet Series will lead to invalidation of answer sheet.
e. Writing with Gel Pen or any other writing device at wrong places will also lead to invalidation of Answer sheet.
f. The Candidates shall put their sign and get the signature of the invigilator at the appropriate places in the Answer sheet.
g. OMR sheets supplied to the candidates consist of two copies, the original copy on the top and the duplicate copy at bottom. After completion of the examination, the candidate should handover the original OMR answer sheet (top sheet) to the invigilator and can carry the bottom sheet (duplicate) for his/her record.
h. Frequent visits to the toilets are not permitted. Candidates should be advised to use the toilet facility only in case of extreme necessity. If any candidates are found to be indulging in discussions or malpractice near the toilets or corridors or any other places after going out of the hall under the
plea for going to toilet or otherwise they would be disqualified.
Note: Candidates will not be permitted to leave the examination hall till the expiry of full time. If any candidate leaves the examination hall in the middle, he/she would be disqualified. The compensatory time will be twenty (20) minutes per hour of examination per persons who are allowed use of scribe. The candidates, not availing the facility of scribe will also be allowed additional time of Fifty (50) minutes for each session of 150 minutes duration.
DUTIES OF INVIGILATORS
Dos:
8. Report to the concerned O/o. Tahsildar / MPDO two days prior to the date of examination
9. Report to the Chief Superintendent on the day before the examination
10. Attend the centre at 7.00 am on the day of examination.
11. Receive the Hall pad from CS and check whether the particulars of the candidates are properly printed on the Pre-printed OMR Answer Sheet
12. Check the candidates and removing forbidden material, if any, before allowing them into the exam Hall at 9.30 AM / 2.00 PM.
13. Verify the candidate’s identity by checking if the photograph on the nominal roll is that of the candidate and take the signature of the candidates on the Nominal-Roll-cum-Attendance Sheet
14. Distribute OMR Answer Sheets at 09.45 A.M/02.15PM. (at the stroke of 1st Bell) and collection of unused Answer Sheets and unused Question Booklets by 10.15 A.M/02.45 PM
15. Advise the candidates to use ONLY ball point pen (blue/black)
16. Allow the candidates to make bio-data corrections, if any in the nominal roll. The signature of the candidate shall be obtained against each such correction.
17. Receive Question Paper bundles from the Hall Superintendents at 9.50 AM / 2.20 PM.
and open the bundles at 9.55 AM / 2.25 PM in the examination hall in the presence of candidates.
18. Distribute Question Paper Booklets at 10.00 AM / 2.30 PM (at the stroke of 2nd Bell) as per Hall Ticket wise Room Seating Plan provided by the Chief Superintendent as per Proforma XVII (A or B as the case may be)
19. Special attention should be paid in regard to shading of Question Paper Booklet Code on the OMR Answer Sheet before signing.
20. Fill the absentees statement in Proforma VII and hand over to Hall Superintendent immediately after distributing the Question papers.
21. Allow compensatory time 50 minutes to candidates who are allowed use of scribe
22. After completion of the examination, collect the original OMR answer sheet (top sheet)
from candidates and allow to carry the bottom sheet (duplicate)
23. Allow candidates to take away the question paper after the exam.
Donts:
1. Don’t allow the candidates to carry any electronic devices
2. Do not reject any candidate even if the hall ticket is printed without photo/signature.Candidates who brings 3 passport size photos duly attested by Gazetted Officer should be allowed
3. Do not issue Buffer OMR Answer sheet for wrong distribution of booklet codes by the invigilator or wrong shading of booklet code by the candidate.
4. Do not leave the examination hall during the examination.
5. Don’t allow any candidate to change his/her allotted seat.
6. Don’t allow candidates to write with Gel Pen or pencil on Answer sheet.
7. Don’t allow candidates to make corrections on the OMR sheets about his/her biodata.
8. Don’t allow the candidate to go out of the exam hall till the end of exam. If any candidate
leaves the examination hall in the middle, he/she would be disqualified
9. Don’t permit the candidates to leave the examination hall till the expiry of full time.
10. Don’t forget to check the signatures of the candidate and invigilator on OMR before handing over to Hall Superintenden
COVID 19 SPECIAL INSTRUCTIONS
i. If a COVID positive candidate is allowed to write examination in isolation room, the original Question Paper Booklet series which is supposed to be distributed as per the
Nominal Roll seriatim shall be given to the candidate for writing the examination.
ii. The candidates who are permitted to take the exam in Isolation room should be made to sit according to their Question Booklet code wise and in any case the same
Question Booklet code candidates shall not be permitted to sit in close proximity.
iii. The invigilator posted in Isolation room shall wear full PPE kit during the complete duration of exam to protect himself from possible infection.
iv. The used OMR sheet, signed nominal roll from Isolation room should be handle with hand gloves and these papers have to be kept in polythene covers and to be sealed along with other OMR sheets. Signature of the Candidate and the nominal roll shall be carefully collected. The particulars of the candidates who wrote exam in Isolation room shall be furnished in the Proforma XXII.
v. The candidates from Isolation room shall be allowed to leave the examination hall only after all the candidates have exited from the exam centre.
vi. The examination staff shall sanitise their hands before packing/sealing of all the reports/records related to the examination.
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